Asselby Parish Council

ASSELBY PARISH COUNCIL

Freedom of Information Act 2000 Publication Scheme 2008 - Declaration Form

 

Asselby Parish Councl adopted on 7th June 2016, without modification, the Model Publication Scheme as developed and approved by the Information Commissioner in line with Section 20 of the Freedom of Information Act 2000 for Local Councils and will publish information in accordance with that Scheme.

Under the Freedom of information Act 2000, the Parish Council has 20 working days from receipt of a written request to provide the information required, or to supply a refusal.

EXEMPT MATERIAL:-  Personal information in relation to Councillors (other than required to be declared in the Register of interests), Personal Information in regard to employees and Tenders and Bids from contractors and suppliers.

NOTE:-  The Data Protection Legislation prohibits the publication of certain categories of information.

 

 

Information to be published

How the information can be obtained

Cost

 

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only.

N.B. Councils should already be publishing as much information as possible about how they can be contacted.

(hard copy or website)

 

Who’s who on the Council and its Committees

Website      Email

Hard copy

Free

20p sheet

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Website

 

Location of main Council office and accessibility details

Website

 

 

 

 

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

(hard copy or website)

 

Annual return form and report by auditor

Hard Copy

£2.00

Finalised budget

Hard Copy

20p sheet

Precept

Hard Copy and Website (Minutes)

20p sheet/Free

Financial Standing Orders and Regulations

Hard Copy and Email

20p sheet/Free

Grants given and received

Hard Copy

20p sheet

List of current contracts awarded and value of contract

Hard Copy

20p sheet

 

 

 

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Current and previous year as a minimum

(hard copy or website)

 

Parish Plan (current and previous year as a minimum)

N/A

 

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

N/A

 

 

 

 

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

(hard copy or website)

 

Timetable of meetings (Council and any committee/sub-committee meetings and parish meetings)

Website    Email

Hard Copy

Free

20p sheet

Agendas of meetings (as above)

Website – (3 clear days before meeting) and Parish Notice Board.

Hard Copy

Free

Free

20p sheet

Minutes of meetings (as above) – n.b. this will exclude information that is properly regarded as private to the meeting.

Website     Email

Hard Copy

Free

20p sheet

Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting.

Included in Minutes

 

Responses to consultation papers

Included in Minutes

 

Responses to planning applications

Included in Minutes

Link to Planning Portal

 

Bye-laws

N/A

 

 

 

 

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

(hard copy or website)

 

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

 

 

)

)     Hard Copy

)

)       Email

)      

 

 

 

20p sheet

 

Free

Policies and procedures for the provision of services and about the employment of staff:

Internal instructions to staff and policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

 

 

 

N/A

 

Website

Website

N/A

Contact Clerk

Contact Clerk

 

 

 

 

 

 

Free

Free

Records management policies (records retention, destruction and archive)

Contact Clerk

 

Schedule of charges (for the publication of information)

See Below

 

 

 

 

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Contact Clerk

 

Assets register

Hard Copy

20p sheet

Register of members’ interests

Website

 

Register of gifts and hospitality

Website (Minutes)

 

 

 

 

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

(hard copy or website; some information may only be available by inspection)

 

Burial grounds and closed churchyards

N/A

 

Community centres and village halls

N/A

 

Parks, playing fields and recreational facilities

N/A

 

Seating, litter bins, clocks, memorials and lighting

N/A

 

Bus shelters

N/A

 

Markets

N/A

 

Public conveniences

N/A

 

Agency agreements

 

 

Services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

N/A

 

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 

 

N/A

 

 

Contact details:      Clerk to Asselby Parish Council

                                Mrs. S. A. Oates

                                East End Farm

                                Asselby

                                Goole

                                DN14 7HB

                                Tel:-  01757 638396      Email:-  sueandoates@yahoo.co.uk

 

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

 

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 20p per sheet (black & white)

Actual cost *

 

Photocopying @ £1 per sheet (colour)

Actual cost *

 

Postage

Actual cost of Royal Mail standard 2nd class or 1st class if requested.

Statutory Fee

N/A

In accordance with the relevant legislation.

Other

 

 

* the actual cost incurred